GAIN RM: A web-based solution for your records

By: Triadd  11-11-2011
Keywords: Management Software, Records Management, Records Management Software

Gain RM, Triadd Software's enterprise records management software solution, is the best way to ensure legal compliance and efficiency in records management across your organization. It can easily be accessed across an intranet or internet network with a web browser, thereby eliminating the need software installation on individual workstations and making organization-wide deployment viable and convenient.

Gain RM's out-of-the-box feature set includes:

  • Physical Records Management
    Manage physical records at the box, folder, and document levels. Track location and ownership information, retention parameters, disposition status, and user access security, along with a suite of customizable metadata fields, for each individual record.
  • Electronic Records Management
    Manage electronic records alongside physical ones. Attach an electronic document to any physical record, or give an electronic document an entry of its own.
  • Warehouse Management
    Manage onsite and offsite warehouses, calculate available space for individual locators or the entire record center, or customize media types and record sizes.
  • Circulation Management
    Easily check records in and out, create reservations for records, receive requests for records, put records on hold and view a comprehensive circulation history report at any time. Execute multiple circulation tasks at one time using the picklist system.
  • Retention Management
    Create a dynamic retention schedule and file plan. Pre-define disposal methods, authorization codes, record statuses, and retention types. Easily create legal citations.
  • Organization Management
    Create a hierarchy of companies, departments, groups, and sections in order to better establish a framework for records ownership.
  • Disposition Management
    Control each record during its entire lifecycle, including before, during, and after disposition. Automate disposition memos, put records on disposition hold, and execute multiple disposition tasks at once using the picklist system.
  • User Management
    Control user access and permissions at every level. Customize menus and screens to address the needs of various types of users.
  • Barcode and Scanning Interface
    For both Gain RM native and non-native barcode formats. Tightly integrated with circulation and disposition.
  • Reporting
    Dozens of useful default reports, and an easy to use interface for adding custom reports.
  • Quick Search, Query by Form Search, Full Text Search, and Thesaurus Management
    Use any of Gain RM's powerful searching features to quickly find the information you need.

Gain RM's optional features include:

  • Electronic Records Management Microsoft Windows and Microsoft Office Integration
    Make adding electronic records easy with this feature. Includes a client-side desktop drag-and-drop interface, support for adding digital files in bulk, and plugins for Microsoft Office Word, Excel, Outlook, and PowerPoint to archive documents and emails with a few easy clicks.
  • ASCII Import/Export Module
    Manually Import and Export data from any program (including Microsoft Excel) using comma-separated or tab-delimited files.
  • Costing Module
    Assign fees to circulation and delivery transactions.

Keywords: Management Software, Records Management, Records Management Software

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Triadd | Services

Through our Partners in Management methodology, TRIADD Software has developed an implementation strategy aimed at resolving the stress and uncertainty of implementing the Gain RM records management system. We believe that outstanding software is only half of the equation when purchasing a Records Management Solution. OVERVIEW We have an exceptional team ready to serve you through Project Management, Training, and Support.