By: Martinique  11-11-2011
Keywords: Directors, Sectional title, Body Corporate

  • Convene and attend the Annual General Meeting and arrange for the accompanying documents and reports, including:

  • The preparation of proxies, nominations and the agenda for the Annual General Meeting.

  • Audited financial statements in respect of the previous financial year.

  • The budget for the new financial year.

  • Taking minutes and delivering copies to the chairman within 30 days.

  • We have the facilities and have successfully hosted a number of AGM’s via video conferencing there-by linking persons in different parts of the world to a meeting.

  • Attending three meetings of Trustees / Directors during the year held quarterly of which one will be the budget meeting.  This arrangement may be extended by special agreement.

  • Taking minutes of the meetings of Trustees / Directors that are attended by the sectional title manager and supplying a copy thereof to the chairman within 14 days.

  • Attend to all correspondence emanating from meetings as well as any other correspondence as instructed by the Trustees / Directors.

  • The safekeeping of minutes, attendance registers, insurance policies and all other permanent documents relating to the Body Corporate / Home Owner Association, as prescribed by the Act.

  • Keywords: Body Corporate, Directors, Sectional title