Convene and attend the Annual General Meeting and arrange for the accompanying documents and reports, including:
The preparation of proxies, nominations and the agenda for the Annual General Meeting.
Audited financial statements in respect of the previous financial year.
The budget for the new financial year.
Taking minutes and delivering copies to the chairman within 30 days.
We have the facilities and have successfully hosted a number of AGM’s via video conferencing there-by linking persons in different parts of the world to a meeting.
Attending three meetings of Trustees / Directors during the year held quarterly of which one will be the budget meeting. This arrangement may be extended by special agreement.
Taking minutes of the meetings of Trustees / Directors that are attended by the sectional title manager and supplying a copy thereof to the chairman within 14 days.
Attend to all correspondence emanating from meetings as well as any other correspondence as instructed by the Trustees / Directors.
The safekeeping of minutes, attendance registers, insurance policies and all other permanent documents relating to the Body Corporate / Home Owner Association, as prescribed by the Act.