Introducing BEE Procured - My Procurement
In order to meet BEE requirements to earn full points for procurement, your company must keep track of each supplier and their BEE score. Each supplier should provide a valid BEE certificate. The certificate must be renewed each year and this data must be recorded annually. While many suppliers do have valid BEE certificates, each needs to be checked to ensure they are correct and not misrepresenting their score. The many suppliers that do not have a valid certificate need to be reminded and encouraged to obtain a certificate.
BEE Procured is a massive database of BEE compliant suppliers built up over 5 years containing thousands of companies with certificates.Each scorecard for each company has been analysed based on the score, recognition level, black ownership, black female ownership, value adding status, rated date, expiry date, type of supplier and has an electronic copy of the certificate uploaded.
The more suppliers’ scorecards you have the more points you can claim on your BEE profile under the procurement element.
How to Optimise BEE Procurement
The best way to maximize your procurement score is to evaluate all suppliers based on year-to-date procurement spend.The My Procurement section of BEE Procured is a powerful system that links your supplier’s spend with suppliers’ BEE credentials that are available on our database. In this way a company can quickly evaluate their Preferential Procurement using 100% accurate data without having to phone for certificates. My Procurement also allows a quick import and update facility to import new suppliers or instantly update existing supplier data. This will allow you to calculate procurement on a month by month basis.My Procurement will calculate your preferential procurement score when you want it.My Procurement will give you a report on your compliant and non-compliant suppliers.My Procurement saves time in contacting suppliers, obtaining certificates and analysing scorecards.My Procurement produces a verification ready spreadsheet.
Time wasted… not any more… BEE Procured is constantly building on its scorecard database.
Over time Preferential Procurement can become a very costly exercise – hundreds of telephone calls and faxes, dedicated support staff and the recurring management problem associated with a large database. My Procurement will supply you with a facility to effectively manage your entire supplier database. You need only email and phone when required or view a series of reports that guide you through the procurement maze.Non-response
There are instances where suppliers simply do not respond to your calls or emails. Through the BEE Procured database we can pool buying power when requesting a BEE Certificate. Through the management interface of BEE Procured you can effectively pick out suppliers who have not responded and create a series of file notes.In 2012, the targets increase
BEE Procurement targets are increasing in 2012. Any scorecard produced after 9th February 2012 will have to use the new targets which go up from 50% to 70% for all suppliers, and by similar amounts for the other indicators.Even companies that have reached targets in 2010 or 2011 will have to do a lot more work if they want to remain at the same BEE compliant level in 2012.
How will you benefit from the BEE Procured System?
As a registered BEE Procured – My Procurement user, you will enjoy amongst other benefits, the following:
- Access to BEE Scorecards database
- Simultaneous access to information
- Reduced data redundancy
- Preferential Procurement Expertise and Calculations
- Cost effective
With BEE Procured it is;
Easy to access your supplier’s scorecard?
Quick to value your supplier’s scorecard to your company’s BEE credentials?
Fast to do the Procurement calculations?
Yes, all in one piece, you have what it takes to roll out your BEE preferential procurement strategy.
|BEE Procured – My Procurement||Price incl VAT per annum|
|QSE – 1 user, 1 company||R3500|
|Generic – 1 user, 5 company||R7500|
|Generic -5 user, 5 company||R8500|
|Additional Users||R250 per user|
|Additional Company||R1000 per company|
BEE Procured will help calculate and maximize your BEE procurement points.
The old way of doing procurement - You would spend hours/days/weeks/ even months on the phone to suppliers asking/begging/cajoling them for their scorecard. If they did send the scorecard, it was filed in a file until year-end.
Once a year you would try to get a list of all your suppliers and spend with them, and try to make a spreadsheet of all suppliers/spend. You would then have to build a spreadsheet, taking into account all the elements of that scorecard: Expiry date, EME/QSE generic, value adding enterprise, black ownership, female black ownership.
BEE Procured manages virtually the entire BEE process. All you do is capture or import your entire supplier list and spend, link to a master record (which takes seconds per supplier) and the job is done. Many BEE Procured users are doing their procurement calculation throughout the year by capturing year to date spend. Each month they import the new year to date figures and the system automatically updates all calculations. There is not even a need to re-link suppliers that have already been linked to the master record.
BEE Procured produces an easy to understand procurement list and points calculation. It even shows suppliers that do not have a scorecard, and it is easy to see suppliers that have a low BEE level that could potentially cost you BEE points. This will help you optimise your score by homing in on important or large suppliers to encourage them to also get a BEE scorecard.
The BEE Procured system carries a comprehensive database of scorecards that is regularly updated and expanded.
Frequently Asked Questions:
Absolutely! Your verification agency wants a list of suppliers and spend and their actual scorecards. They want to see your calculation of how many procurement points you are claiming. BEE Procured gives you that information instantly, which is given to the verification agency.